Categories are markers you create to help you track important messages and events. Step 2: Put the cursor in the Search box to activate the Search Tools. The ability to assign color categories is not available for IMAP email accounts in Outlook 2016. The first time that you assign an existing color category to an item, you will be prompted to rename the color category. Updated on April 25, 2019 . On the ribbon, in the Tags group, select Categorize > Set Quick Click. Step 2: Drag the .msg file of note with color categories into Microsoft Outlook. "(See this blog ) Therefore, theoretically adding a shared mailbox … Navigate to your Outlook inbox, and click on the message you want to categorize. Color categories allow you to easily identify and group associated items in Microsoft Outlook. In Outlook 2007, please click the View > Arrange By > Categories; In Outlook 2010 and 2013, please click the Categories in the Arrangement group on the View tab. At the bottom of the menu, select All Categories. We set up Outlook calendars in my company in a shared way. Assign a color category to a group of interrelated items—such as notes, contacts, appointments, and email messages—so that you can quickly track and organize them. To easily identify and organize your categorized items, you can rename the color categories by using names that are meaningful to you. Tip 539: Color Categories and the CPA Some Outlook 2007 users are having problems printing calendars with the events colored with color categories. Now that you’ve understood the benefits associated with “Outlook Categories,” let’s jump on to the part where we can start creating … Resolution. JRossLevine asked on 2011-10-15. Original KB number: 4498585. If any of the items are related to more than one category, assign more than one color to it. To sort email by categories, go to the View tab, select Arrange by, and choose Categories. Ask Question Asked 14 days ago. Set a Quick Click category and assign it to messages, A subscription to make the most of your time. In any message folder, in the Tags group on the Ribbon, select Categorize > All Categories. The Conditional Formatting feature in Outlook allows you to get organized by automatically color coding your Emails, Calendar items, Contacts and Tasks without the need to apply a Color Category to it or move them to different folders. It also can help in categorizing items according to project, topic, and activity. In the Properties dialog, click the button to Upgrade to Color Categories. Assigning the category with color will help in visualizing the mail group, facilitating faster & easier navigation to emails from a specific sender. With that you could use color categories and sort by >> whatevery you want I want to use the same categories I had for my calendar entries. Outlook categories are a management tool, similar to rules and tasks. Getting started: To put categories to use, you need to know how to apply them. Creating an Outlook color category. Use categories in Microsoft Outlook to organize all kinds of items including email messages, contacts, and appointments. Step 4: In the Folder Properties dialog box, click the Upgrade to Color Categories button. Especially the calendar features now that we are all working from home. Tip 1059: Change the color of messages in the Inbox Tip 232: Color Messages Using Rules Tip 982: Filtering for 'where I am the only person on the To line' The view on Outlook 2007's To-do bar can be customized using any of the customization options available for Task views, includ Tip 469: Color Code To-do Bar's Task list Type a name for the category and select a color and optionally, a shortcut key. I know it’s related to color categories on appoin Tip 532: Shaded Dates Tip 506: Mark off Calendar days mark said on June 15, 2017 at 2:23 am. Other users will see your categories in a white color (unless it's already in their color category list). We have numerous teams using resource calendars and color coding the appointments with a different color for each person. If you have additional categories, you'll need to select All Categories to see the rest of the list. Open an Outlook item. Writer. Now you can use these color-coded and labeled categories to organize not only your calendar appointments and meetings, but also your emails. The ability to assign color categories is not available for IMAP email accounts in Outlook 2016. In the Color Categories dialog box, select New. You can label the default color categories for your own needs. Each category in the file is described by its name and color ID; these values are separated by a semicolon. Here is an easy tutorial to add many color categories for one message, one task, one … Select an Outlook item (either an email, calendar event, contact, or task. If you don't see the category you need in the list, choose All Categories. Reply. Select Categorize, then select a category from the list. Select the Color drop-down arrow and choose a color for the category. by. To assign a color category from the reading pane or an open message, select Categorize from the Tags group on the ribbon and then select a category from the list. If you'd rather use the menu, go to Home and, in the Tags group, select Categorize. The first time that you assign a default color category to an item, you will be prompted to rename the category. In the Name list, select the name of a color category, and then select Rename. This article explains how to add or edit categories in Outlook: adding a new color category, assigning a color category to an email, and editing the available categories in Outlook. scenario: We exported contacts from another PC as .pst file then imported it on a new laptop with Outlook 2016. 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